The next meetings of Maulden Parish Council are to be held on Monday, May 18, 2026, at the Church Hall, Church Road, Maulden, Beds, MK45 2AU, with the Annual Parish Council Meeting starting at 7.30pm, followed by the ordinary Parish Council Meeting and the public and press are invited to attend.
This is a link to a downloadable printable PDF copy of the Annual Parish Council Meeting agenda, and this is a link to a downloadable printable PDF copy of the ordinary Parish Council Meeting agenda, please do not print this post, reports being presented to the meeting can be found on this link.
ANNUAL PARISH COUNCIL MEETING A G E N D A
| 1 | To elect a Chairperson for Maulden Parish Council | Vice-Chair | |||
| 2 | To elect a Vice-Chairperson for Maulden Parish Council | Chair | |||
| 3 | Chairperson to sign Declaration Of Office. | Chair | |||
| 4 | Apologies for absence (NB: Apologies may be recorded without being formally accepted) | Chair | |||
| 5 | To approve and adopt the Financial Regulations (including Internal Controls) and Standing Orders having been reviewed. | Chair | |||
| 6 | To receive the Asset Register. | Chair | |||
| 7 | To consider and resolve that the Clerk/RFO has delegated authority to make the regular scheduled payments for the grass-cutting maintenance contracts and street light maintenance (each invoice up to £750 exc VAT), plus Rec Steward, Salaries, PAYE, National Insurance, pension contributions, street light energy bills, pavilion utility bills, and cloud storage bills for the year. | Chair | |||
| 8 | To approve and adopt the following policies and procedures (reviewed by clerk, only changes are MPC address updated, CCTV Policy and Privacy Policy updated to remove references to Village Hall and include new CCTV camera system, Disciplinary Procedure and Grievance Policy updated to change Personnel Committee to Finance & General Purposes Working Group, Social Media & Electronic Communication Policy updated to change Twitter for Instagram and remove local groups’ access to MPC’s website):
CCTV FAQ Information Security Incident Policy CCTV Policy Investments Policy Code Of Practice For Handling Complaints Parish Councillor Description Councillors’ Code Of Conduct Press & Media Policy Councillors’ Declaration Of Acceptance Of Office Privacy Policy Chair’s Declaration Of Acceptance Of Office Protocol On Recording Filming Of Council & Data Protection Policy Committee Meetings Dignity At Work Policy Recruitment Policy Disciplinary Procedure Removable Media Policy Equality & Diversity Policy Retention of Documents & Records Policy Freedom Of Information Policy Risk Assessment Schedule General Power Of Competence Risk Management Policy Grievance Policy Social Media & Electronic Communication Habitual Or Vexatious Complainants Policy Media Policy Health & Safety Policy Staff Privacy Notice Information Protection Policy Subject Access Requests Policy
(Please note Flag Flying Policy approved March 2, 2026; Conflict Of Interests Policy and Financial Reserves Policy approved April 13, 2026. Information Technology Policy, Safeguarding Policy, Grants & Donations Policy on the agenda for the Maulden Parish Council meeting immediately following this Annual meeting) |
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| 9 | To approve and adopt the Terms Of Reference for the Planning Working Group | Chair | |||
| 10 | To approve and adopt the Tasks & Objectives (no changes) as well as members for the following Working Groups and MPC appointments to outside bodies:
Allotments Neighbourhood Plan Liaison Communications, Press, Website & Noticeboards Social Media Planning Community Safety Remembrance Sunday Defibrillators Recreation Ground, Pavilion, Play Areas, Events Rural Footpaths & Environment Finance & General Purposes Street Lighting Highways, Pavements, Traffic Calming, Tree Warden Pedestrian Safety Village Hall Management Committee Maulden Charities |
Chair | |||
| 11 | To confirm the dates set for Council Meetings for the coming year:
June 22, 2026; July 27, 2026; September 14, 2026; October 12, 2026; November 16, 2026; December 21, 2026; January 25, 2027; March 1, 2027 (& Annual Parish Meeting 7pm); April 5, 2027; May 10, 2027 (& Annual Parish Council Meeting. |
Chair | |||
PARISH COUNCIL MEETING A G E N D A
| 12 | Apologies for absence (NB: Cllrs’ apologies may be recorded without being formally accepted) | Clerk | ||||
| 13 | Declarations of Interest regarding personal or pecuniary interest in any agenda item | All | ||||
| 14 | Public Forum – Standing Orders will be suspended for members of the public to address the Council in relation to an agenda item or to request matters to be discussed at a subsequent meeting. Members of the public may have 3 minutes to speak. NONE REGISTERED | Public | ||||
| 15 | Approval Of Minutes – Parish Council Meeting held on April 13, 2026 – circulated | All | ||||
| 16 | Actions Arising – actions from above minutes not covered under agenda item (see Appendix A). | All | ||||
| 17 | Community Governance Review. | Chair | ||||
| 18 | Policies – Grants & Donations Policy, IT Policy & GDPR, Safeguarding Policy, Tree Policy, online storage systems, and social media. | |||||
| 19 | Planning: To consider info & reports & resolve where applicable. | Applications received to meeting date (see Appendix B), re planning group recommendations, & resolve where applicable. | Cllr Jackson | |||
| Autumn Cottage (Highways) | Ward Cllr | |||||
| Maulden Garden Centre – planning enforcement | Ward Cllr | |||||
| Dog & Badger – planning enforcement appeal | Ward Cllr | |||||
| Meadowside – planning enforcement appeal | ||||||
| 20 | Finance: To consider info & reports and resolve where applicable
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a: Finance report – inc 2025-2026 AGAR, Internal Auditor’s Report Annual Governance Statement & Accounting Statements to be approved next time, plus NatWest banking mandate changes, NS&I banking mandate changes and account closure. | Clerk | |||
| b: Confirm monthly bank reconciliation approval for April | Cllr Aston | |||||
| c: Payments to be approved | Clerk | |||||
| d: Payments since the last meeting to be approved | Clerk | |||||
| e: Grant funding – Rookery South Wildflowers, OPCC safety grant | Cllr Jackson | |||||
| f: Grant applications – none received | Chair | |||||
| g: S106 funding – S106 parish register | Cllr Jackson | |||||
| 21 | Recreation Ground, Play Areas, Green Spaces: To consider info & reports & resolve where applicable. | a: Recreation Ground & Play Area report – inc Rec Steward contract | Cllr Phillips
Cllr Aston |
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| b: Pavilion – inc Pavilion Group update & refurbishment quotes | “ | |||||
| c: Trilley Fields Play Area – inc play equipment | Chair | |||||
| d: Community Orchard – inc access to track | Chair | |||||
| e: Tree Warden | Cllr Woodward | |||||
| f: Allotments | Chair | |||||
| g. Environment | Cllr Illingworth | |||||
| 22 | Other reports to be considered & resolved where applicable. | a: Highways – inc SIDs, & Bridleway through churchyard & SSSI and CBC request for donations. | Cllr Browning | |||
| b: Flooding | Chair | |||||
| c: Events – inc Senior Citizens’ Xmas Tea, Community Café (Maulden Mugs?!), Cheese & Wine evening | Cllr Wasser | |||||
| d: Village Hall | Cllr Woodward | |||||
| e: Defibrillators – inc training | Cllr Rudkin | |||||
| f: Streetlights | Cllr Rudkin | |||||
| g: Neighbourhood Plan | Cllr Aston | |||||
| h: Safety – inc Crime Stats | Cllr Browning | |||||
| i: Ward Cllrs’ report | Ward Cllrs | |||||
| j: Chairperson’s report | Chairperson | |||||
| k: Clerk’s report | Clerk | |||||
| 23 | To be considered. | a: Community Emergency Response Team (CERT) | Cllr Penniston | |||
| b: Correspondence to meeting date – circulated to all cllrs (see appendix C) | Chair | |||||
| 24 | Items for next agenda: June 22, 2026 | |||||
| 25 | Dates of next meetings: June 22, 2026; July 27, 2026; September 14, 2026; October 12, 2026; November 16, 2026; December 21, 2026; January 25, 2027; March 1, 2027 (& Annual Parish Meeting 7pm); April 5, 2027; May 10, 2027 (& Annual Parish Council Meeting. | |||||